BOOKING TERMS
1. Booking of the Sámi Cultural Centre conference
facilities must be confirmed in writing. The event programme or preliminary programme will be attached
to the booking. The booking form and attachments should be submitted to the
Sámi Cultural Centre in good time, at least one month prior to the event. Final
booking confirmation is by prepayment of 30% of the overall price of the
booking, 3 months prior to the event. See payment terms.
2. Charges will be levied for use of the facilities and ancillary
services, for which the hirer shall be invoiced. Effective prices are for
half-day (1–4 h), full-day (4–8 h) and extra hours.
3. Hire of the conference facilities
shall include normal lighting, cleaning and basic technology. Additional janitor and other special
services shall be charged separately.
4. Use of the Sámi Cultural Centre sound and lighting technology must
also be booked in advance with the presentation technician. Sound control room
and studio equipment shall only be operated by cultural centre personnel. The
Sámi Cultural Centre janitors shall supervise and direct the use and transfer
of the centre’s equipment. Event organisers shall be invoiced for the fee for
sound and lighting engineers according to the hours worked.
5. The hirer undertakes to comply
with the directions of centre personnel regarding the use of the premises and
equipment.
6. The hirer shall pay for deliberate
damages caused to the building and equipment.
7. The hirer shall procure at
his or her own expense the necessary permits from the authorities for arranging
the event.
8. Prior to the start of the
event, the event organiser shall be reserved, free of charge, a maximum of one
hour for preparation, unless otherwise agreed for reasons of expediency. The hirer shall dismantle and remove
his or her equipment at his or her own expense immediately upon expiration of
the hire period, unless otherwise agreed.
9. The orderer shall not be entitled
to make changes to the facilities booked, nor to erect or affix temporary
structures, signs, etc. without the approval of Sajos Conference and Event
Services.
10. Alterations and cancellations
must be submitted in writing (by e-mail or letter). See cancellation terms.
11. Sámi Cultural Centre Sajos may
cancel the booking for compelling reasons.
Payment
terms
Confirmation
of the booking is by prepayment of 30% of the overall price of the booking,
payable a minimum of 3 months prior to the start of the event. The balance of
the hire amount shall be paid latest 30 days prior to the start of the event.
Other expenses shall be invoiced as agreed. Payment terms shall be 14 days net,
with interest on delayed payment according to current legislation. Should the
parties fail to reach agreement through negotiation, disputes arising from this
contract shall be referred to the Lapland District Court for settlement.
Cancellation
terms for the Main Hall, Dollagáddi Hall and Parliament Hall:
Period from
cancellation date to booking date: Percentage
charged:
* From
booking confirmation – 91 days 0%
of the hire amount
* 90 – 61
days 30%
of the hire amount
* 60 – 31
days 50%
of the hire amount
* 30 days
or less 100%
of the hire amount
Cancellation
terms for other conference facilities
Period from
cancellation date to booking date: Percentage charged:
* 35 – 15
days 30%
of the hire amount
* 14 – 7
days 50%
of the hire amount
* 7 days or
less 100%
of the hire amount
Prices
include VAT at 24% for conference facilities and staff services and VAT at 14%
for catering services. Our invoicing is based on +/- 10% of the confirmed
number of people booked. We reserve the right to make price changes.
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