BOOKING TERMS

1. Booking of the Sámi Cultural Centre conference facilities must be confirmed in writing. The event programme or preliminary programme will be attached to the booking. The booking form and attachments should be submitted to the Sámi Cultural Centre in good time, at least one month prior to the event. Final booking confirmation is by prepayment of 30% of the overall price of the booking, 3 months prior to the event. See payment terms.

2. Charges will be levied for use of the facilities and ancillary services, for which the hirer shall be invoiced. Effective prices are for half-day (1–4 h), full-day (4–8 h) and extra hours.

3. Hire of the conference facilities shall include normal lighting, cleaning and basic technology. Additional janitor and other special services shall be charged separately.

4. Use of the Sámi Cultural Centre sound and lighting technology must also be booked in advance with the presentation technician. Sound control room and studio equipment shall only be operated by cultural centre personnel. The Sámi Cultural Centre janitors shall supervise and direct the use and transfer of the centre’s equipment. Event organisers shall be invoiced for the fee for sound and lighting engineers according to the hours worked.

5. The hirer undertakes to comply with the directions of centre personnel regarding the use of the premises and equipment.

6. The hirer shall pay for deliberate damages caused to the building and equipment.

7. The hirer shall procure at his or her own expense the necessary permits from the authorities for arranging the event.

8. Prior to the start of the event, the event organiser shall be reserved, free of charge, a maximum of one hour for preparation, unless otherwise agreed for reasons of expediency. The hirer shall dismantle and remove his or her equipment at his or her own expense immediately upon expiration of the hire period, unless otherwise agreed.

9. The orderer shall not be entitled to make changes to the facilities booked, nor to erect or affix temporary structures, signs, etc. without the approval of Sajos Conference and Event Services.

10. Alterations and cancellations must be submitted in writing (by e-mail or letter). See cancellation terms.

11. Sámi Cultural Centre Sajos may cancel the booking for compelling reasons.

Payment terms

Confirmation of the booking is by prepayment of 30% of the overall price of the booking, payable a minimum of 3 months prior to the start of the event. The balance of the hire amount shall be paid latest 30 days prior to the start of the event. Other expenses shall be invoiced as agreed. Payment terms shall be 14 days net, with interest on delayed payment according to current legislation. Should the parties fail to reach agreement through negotiation, disputes arising from this contract shall be referred to the Lapland District Court for settlement.

Cancellation terms for the Main Hall, Dollagáddi Hall and Parliament Hall:

Period from cancellation date to booking date:                      Percentage charged:

* From booking confirmation – 91 days                                    0% of the hire amount

* 90 – 61 days                                                                        30% of the hire amount

* 60 – 31 days                                                                        50% of the hire amount

* 30 days or less                                                                    100% of the hire amount

Cancellation terms for other conference facilities

Period from cancellation date to booking date:                    Percentage charged:

* 35 – 15 days                                                                      30% of the hire amount

* 14 – 7 days                                                                        50% of the hire amount

* 7 days or less                                                                    100% of the hire amount

Prices include VAT at 24% for conference facilities and staff services and VAT at 14% for catering services. Our invoicing is based on +/- 10% of the confirmed number of people booked. We reserve the right to make price changes.